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Theses and Dissertations: Archiving

KAUST Dissertation and Thesis Archiving Policy

As a condition of graduation, KAUST requires master’s students who complete a thesis and doctoral students who complete a dissertation to have an electronic copy of it deposited in the KAUST research repository.

KAUST makes no claim of ownership of student dissertations or theses; however, the university retains a non-exclusive license to make copies of dissertations or theses as needed for the academic or archival purposes of the institution. This includes providing open access to the work on the Internet.

If necessary to protect legitimate proprietary interests (such as patent rights), students may opt to delay temporarily public access to the full text of their dissertation or thesis. 

At KAUST’s discretion an institutional embargo on the public release of a thesis/dissertation through the KAUST research repository can also be placed by the Vice President for Research, the Vice President for Academic Affairs or the student supervisor for a period to be indicated through email instruction to the Library Director.

Why Archive Student Works?

Maintaining an institutional repository of theses and dissertations is consistent with international best practice. KAUST’s purpose is to increase the visibility and discoverability of student works via web search engines, showcase the high caliber of studies underway at KAUST, increase overall education and research productivity through effective sharing, and harness the intellectual capital of the university.

Thesis Deposit Instructions

After your Committee has approved your thesis or dissertation and you have received the required signatures on your approval form, you must submit the final version of your thesis and dissertation, along with your completed approval and copyright forms, to your respective Graduate Program Coordinator for archiving.
 
It is important that you provide the final version of your thesis or dissertation, along with your completed approval and copyright forms, to your GPC promptly after it is approved. Here is why:
  • You cannot graduate until the approved file has been archived in the KAUST Research Repository, where your work will have a permanent URL and will be available to web search engines (In case you need to delay public availability of the full text, that option is offered in the copyright form).

The below guidelines document provides additional clarification of the copyright and availability procedures applied to theses and dissertations in the KAUST repository.

Copyright and Permissions

As the author of the thesis or dissertation, you will be asked to certify that any copyrighted material used in your work, beyond "fair use," is with written permission of the copyright owner.

Be prepared to submit letters and/or emails documenting that the copyright holder (e.g., photographer, author, creator, etc.) gives you permission to use their materials, and/or a statement documenting your evaluation of the four fair use factors and determination that your use is fair.

Here are some good sources for further information on copyright: